Paying cleaners

Turn reviewed cleans into cleaner bills, pick approvers, handle held bills, and set how cleaner bills are coded.

Cleaners are paid with bills in Bill Pay. You tick the cleans to pay in Housekeeping, and Accountable makes one bill per cleaner that goes through your normal approvals.

Pay cleaners from the Cleans tab

Open Payments > Housekeeping and pick the pay period.
On the Cleans tab, review anything in Needs review or Held.
Tick the cleans to pay. Ready cleans can be ticked; a clean with no amount or no payee can't.
In the pay bar at the bottom of the page, choose your Approvers.
Choose Submit for approval, or Save as drafts to submit them later from Bill Pay.
Set the Due date.
Click Create to make the bills.

The pay bar shows how many bills will be made and what they add up to. Click Show details to see each bill before you create it.

Your approver choice is remembered for next time. If a bill is made without an approver, the result says so and lets you name one.

Who each cleaner is paid as

The first time a cleaner is paid, you confirm their payee. On the Cleaners tab, the Paid as column shows each cleaner's payee:

Click Accept to take the suggested payee for one cleaner.
Click Accept all suggestions to take every suggestion at once.

From a clean's row, Match in Cleaners opens the Cleaners tab at that cleaner.

The Bills tab

Bills lists your recent payout runs. Click Show bills on a run to see each bill, who it's paid to, its amount and its result. A bill's status matches Bill Pay, for example Waiting for approval, Approved, Paid or Refused.

Paying Track's own bills

If your Track cleaner pay is set to pay Track's housekeeping bills, you pay them from the Bills tab instead. Track's open bills lists one bill per cleaner per pay period, paid for exactly Track's amount. Click Read again to refresh the list.

Each bill has a status:

Status	Meaning
Ready	Can be paid.
Check first	Something needs a look before it's paid.
Held	Held in review.
No payee	The cleaner isn't matched to a payee yet.
Paid here	Already paid in Accountable.
Paid in Track	Paid in Track.
Paid outside	Marked as paid another way.

Mark a bill as already paid

If a held bill was already paid another way, you can stop it being offered:

Click Mark paid outside on the bill's row.
Confirm with Mark as paid.

No money moves. Click Undo to put it back.

Cleaner pay settings

Open the Settings tab in Housekeeping.

Track cleaner pay

The Cleaner Pay card turns on Pay Cleaners From Track and sets What to Pay:

Pay Track's housekeeping bills: each open housekeeping bill in Track is paid for exactly its amount.
Pay each clean at its cost: you pick the dates, and each cleaner gets one bill for their finished cleans at each clean's cost in Track.

Other settings on the card include:

When a Clean Can Be Paid: completed or processed. Only when paying each clean at its cost.
Include Inspections: whether inspections are included by default.
Delete Track's Bill Once Paid and Track Bills for Cleans Paid Here: how Track's own bills are handled so a cleaner isn't paid twice.
Bill Number: None, the pay period, or the Track bill number.
Work Order Numbers: Don't add, Each line, Memo, or Each line and memo.

Breezeway cleaner pay

The Breezeway cleaner pay card has the Pay cleaners from Breezeway housekeeping tasks switch. It's also in Settings > Integrations > Operations.

Cleaner bills in your books

The Cleaner bills in your books card sets how cleaner bills are coded when they sync:

Default GL account for cleaner bills: usually your cleaning expense. Empty means cleaner bills post to your uncategorized account and wait for coding.
Class for Cleaner Bills, Department for Cleaner Bills and Location for Cleaner Bills: empty uses your defaults.

These are used only when bills sync to your accounting system. See Syncing bills to accounting.

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