Adding a bill

Upload invoices, email them to your bill pay inbox, or create bills in bulk from payout files and work orders.

Upload an invoice

1. Go to Payments.
2. Upload the invoice PDF or image in the invoice inbox.
3. Where possible, details such as the vendor, amount, invoice number, and dates are read from the document and filled in for you.
4. Check the details, choose the vendor, add line items if you need them, and submit.

Email invoices to your inbox

Your account has its own bill pay inbox email address, shown on the Payments page. Forward vendor invoices to it, or ask vendors to send them there directly. Each email with an invoice attached becomes a new bill for review.

Bills that arrive by email don't have a creator, so they're tied to whoever submits them for approval.

Upload owner payouts (OwnerRez)

OwnerRez accounts see Upload OwnerRez Payouts on the Payments page.

1. Click Upload OwnerRez Payouts and choose your payout file.
2. Accountable matches each payout to a recipient. If some payouts need a recipient, you'll be asked to choose one.
3. Confirm to create one bill per payout.

Payouts matched to a recipient come in ready for review. Payouts without a recipient come in as drafts.

Upload an ACH file (Track)

Track accounts see Upload an ACH File (Beta). Export the ACH file from Track, upload it here, and Accountable previews the total amount and count. Payments are matched to recipients by account holder name. Matched payments become bills ready for review, and unmatched ones become drafts.

Generate bills from work orders

On Work Orders, Generate payout bills creates one bill per vendor for finished work orders in a date window. See Generating payout bills.

Coding bills

You can add accounting coding, such as GL account, class, department, and location, to a bill or each line. Track accounts can turn on Show Track coding fields in Bill Pay to add Track GL account, vendor, and work order fields. Options refresh every hour, or click Sync now to pull a work order you just created.

Tip: Set a Default GL account for uncategorized bills in Settings > Integrations > Accounting so bills without coding still sync somewhere sensible.