What fields sync

These are the coding fields sent to your accounting system and PMS for each transaction type.

To your accounting system

Transaction type	Fields
Expenses	Expense account (category), Class, Department, Location, Vendor
Bill payments	Expense account, Class, Department, Location, Vendor
Payouts	Customer and Invoice
Transfers	From Account and To Account, plus class, department, and location when the transfer posts as a journal entry
Deposits	From Account, Class, Department, Location

Every transaction also carries its date, amount, memo, and the Accountable account or card it came from, mapped to your G/L account on the Accounts page. With Include Property Name in Memo on, the memo includes the property.

For split transactions, the account and class are set on each split line instead of on the transaction.

Receipts are attached to synced expenses where your accounting system supports attachments.

To your PMS

PMS	Fields
Track	Track vendor, Track liability account, Track work order, markup
Streamline	Work order, labor time, receipts, notes
Guesty	Expense category, Guesty vendor
Hostaway	Hostaway category
OwnerRez	Expense category, vendor name, receipts
Buildium	Buildium GL account, Buildium vendor, Buildium work order
Breezeway	Task, cost with markup, receipts

Every PMS expense carries the property, amount, and description. Turn on Include Merchant in Synced Expense Transaction and Include Date in Synced Expense Transaction in your PMS settings to add the merchant and date to the description owners see.

Custom fields

Custom fields stay in Accountable. They're included in exports such as Export Expenses with Line Items, but they aren't sent to your PMS or accounting system.

Where values come from

Besides what you enter by hand, coding can be filled in by:

• Accounting rules, based on merchant or recipient
• Property defaults from Edit Accounting Fields on Properties
• Account defaults in your integration settings, such as default markup or default bill accounts

You can always change a value before the transaction syncs.

Tip: Turn off Classes, Departments, or Locations in Settings > Integrations > Accounting if you don't use them. Fewer fields means faster review.