Bill pay overview

Bill pay lets you collect vendor invoices, route them for approval, and pay them by ACH or check from your Accountable account. Every paid bill can sync to your accounting system and, for Track accounts, to Track.

Bill pay lives on the Payments page. Recipients, the vendors and owners you pay, live under Payments > Recipients.

The life of a bill

1. Add the bill. Upload an invoice, email it to your bill pay inbox, or generate it from work orders or a payout file.
2. Review and code it. Confirm the vendor, amount, due date, and line items. Add accounting or PMS coding if needed.
3. Approve it. If your approval policies require it, the right people approve.
4. Schedule payment. Choose the payment date and method.
5. Pay. Money leaves your Accountable account by ACH or check.
6. Sync. The bill and its payment post to your accounting system.

Bill statuses

Status	Meaning
Draft	Started but not submitted. Bills without a vendor often start here.
New	Ready for review and approval.
Approved	Approved and ready to schedule.
Refused	Rejected by an approver.
Scheduled	Payment is scheduled for a future date.
Payment pending	Payment is in progress.
Paid	Payment completed.
Canceled	Canceled before payment.

Who can use bill pay

Bill pay is visible to roles with payments access. Only admins can set up approval policies.

Exporting bills

Click Export on the Payments page to get a CSV by email. Options include Ready for review, Unapproved pipeline (with Include drafts in pipeline), All unpaid, All invoices, Local team report, and Custom export for specific statuses and dates. Exports include the scheduled pay date, property, creator, and approvers.

Getting started

Bill pay is set up for your account by Accountable after business verification. If you don't see invoices on the Payments page, contact support@accountablevr.com.

Tip: Add your regular vendors as recipients before your first bills arrive. See Vendors and onboarding.